Bill Wright Toyota

The Account Payable Position has a Pay Scale consisting of the following elements and ranges.  Wages include Base Hourly Compensation of between $18.00 and $23.00. 

The Accounts Payable Administrator is responsible for handling the tasks associated with the payment of invoices as well as balances and reconciles schedules and prepares summaries and reports. This position does full payables processing for Bill Wright Toyota and North Bakersfield Toyota.

Essential Duties and Responsibilities 

Processes and posts entries for vendor invoices and direct payments. 

Processes and posts factory invoices. 

Reconciles vendor accounts and prepares batch check runs. 

Reconciles monthly factory statements. 

Maintains a direct pay log and reconciles for monthly expenses when applicable. 

Maintains and keeps current the vendor information files. 

Prepares and mails Form 1099 to qualifying vendors before January 31st of each year.

Prepares and files reports to EDD (Form 542 within 20 days of setting up vendors with individual status) and IRS (Form 1099 before February 20th of each year).

Adhere to work schedule and arrive at work before your scheduled start time and be at your work station productively engaged by the scheduled time. 

Complies with all safety rules and use all appropriate safety and personal protection equipment as required. 

Adhere to established dress code policy at all times. 

Safeguard customer and Dealer information per established policy. 

Exemplifies organizational culture and holds others in department accountable for doing the same. 

Accomplishes all current and future tasks as appropriately assigned or requested. 

Other related Payables duties as may be assigned

Skills and Abilities

Complexity: Ability to deal with well defined and clearly stated directions or standards. Judgment is exercised on routine matters and guidance is readily available.

Communication Skills: Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of Shelly Automotive Group.

Supervisory Skills: Has no responsibility for the direction of others.

Math Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of algebra and geometry.

Computer Skills: Includes a basic level of integrated computer and business-related software such as Word, Outlook, Excel, PowerPoint, Publisher, Explorer, Reynolds, Paylocity, KPA-VeraSuite.

Relationship Building: Ability to maintain mutual interaction with fellow employees. Initiates conversation and has basic social skills. Builds and maintains relationships confidences with others. Demonstrates active listening skills and conveys enthusiasm, energy, and direction through conversation.

Customer Relations: Requires exchanging complex information or resolving problems; position has some accountability for ensuring customer satisfaction. Regular contact both inside and outside the company to carry out company policy and programs: and requires abilities of persuasion and negotiation. Often deals with persons of substantially higher rank in these instances. 

Tools and Equipment: Includes an intermediate level of use of office tools such as telephone, fax, copier, scanner and calculator.

License/Certifications: None required.

Decision-Making Skills: Highly structured with the authority to make routine or reoccurring decisions or suggestions based on rules or procedures.
   

Decision-Making Impact: A poor or incorrect decision may cause short delays in getting the work done in my area and may affect other employees or customers.

Minimum Results Required 

Process and post vendor and factory invoices and direct payments daily. 

Reconcile factory and all vendor statements against the general ledger monthly. 

Process and mail payable checks for utilities, advertising, shipping and towing vendors by the 5th of each month, and all other vendor payable checks by the 15th of each month. 

Balance and zero overdue accounts. 

Maintain a positive and welcoming relationship with both staff and clients at all time.

Educational Requirements The minimum educational requirement to successfully perform the duties required of this position is a G.E.D. or a high school diploma.

Experience Requirements 

The minimum experience requirement to successfully perform the duties required of this position is one to three years.   

Physical/Weight Requirements 

An employee in this position should be able to comfortably stand, walk, sit, bend, grasp, talk, hear, see and have regular attendance to perform their assigned work.  They will also be required to be able to use hands and fingers.  The employee must occasionally lift and/or move up to 10 pounds.  Where requested and otherwise appropriate, reasonable accommodation will be provided in the absence of any of these abilities.    

Work Environment 

An employee in this position will be required to work in the following environments: standard office, equipment and machinery and outdoor weather conditions.  The noise level will be moderate.