Bill Wright Toyota
Human Resources/Payroll Administrator
Position Purpose
The Human Resources / Payroll Administrator is responsible for handling the administrative tasks for human resources at the dealer level, as well as other related administrative tasks.
Essential Duties and Responsibilities
- Assist in developing, revising, and recommending policies and procedures as they relate to employment and personnel.
- Respond to employee relations issues such as employee complaints, harassment, and discrimination allegations.
- Collect and process all new hire paperwork.
- Be a backup to payroll to reconcile and post employee timesheets into the Paylocity payroll system in a timely and accurately manner.
- Thorough knowledge and understanding of payroll and payroll tax laws.
- Enter all new hire and termination information into payroll system, WebBen, American Funds, KPA, and EPN enrollments and deletions timely and accurately.
- Address employee and management inquiries as they relate to human resources.
- Maintain the OSHA logs and Safety Training Logs.
- Oversee recruitment efforts for all personnel, including writing and placing job postings and maintaining job descriptions.
- Assist in creating, implementing, and monitoring pay plans.
- Provide human resources expertise and guidance to assist supervisors and managers in resolving performance concerns and disciplinary action.
- Prepare accurate census reports for insurance renewal.
- Communicate various human resources policies, procedures, laws, standards, and government regulations to management and staff.
- Reconcile assigned general ledger accounts; employee receivables, 401 (k) loans and contributions, and garnishments.
- Respond to employment inquiries timely and accurately (garnishments, legal orders, unemployment and workers’ compensation claims, employee loans and leases, previous employment history).
- Report Salespersons' change of employment to DMV.
- Answer employee questions and concerns in a thorough, timely, and attentive manner.
- Audit and post payroll fees upon receipt from Paylocity.
- Assist payroll with auditing and distributing Forms W-2 before January 31st.
- Stay current with all HR and Payroll-related laws and regulations, insurance policies, and internal policies.
- Distribute insurance information to new employees and administer COBRA.
- Review completed employee files and maintain employee files.
- Maintain the 401k census and contributions.
- Reconcile and pay Medical, Dental, and Life Insurance.
- Collect company property from departing employees.
- Administer workers' compensation claims insurance; process reporting forms and premium payments, report injuries, manage claims, and maintain files.
- Assist in preparing the month-end P&L Report.
- Adhere to work schedule and arrive at work before your scheduled start time, and be at your work station productively engaged by the scheduled time.
- Exemplifies organizational culture and holds others in departments accountable for doing the same.
- Complies with all safety rules and uses all appropriate safety and personal protection equipment as required.
- Adhere to the established dress code policy at all times.
- Safeguard customer and Dealer information per established policy.
- Accomplishes all current and future tasks as appropriately assigned or requested.
- Assume the workload of other office personnel during absences.
- Other related duties as may be assigned.
Skills and Abilities
| Complexity: | Ability to deal with moderately complicated procedures and tasks requiring independent judgment to select options and/or evaluate results. |
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| Communication Skills: | Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public. |
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| Reasoning Skills: | Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. |
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| Supervisory Skills: | Includes an advanced ability to supervise work within the assigned department(s). Those abilities include: making recommendation on hiring and disciplinary actions and directly managing a department’s strategic work objectives. |
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| Math Skills: | Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of algebra and geometry. |
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| Computer Skills: | Includes an intermediate level of integrated computer and business related software such as Word, Outlook, Excel, PowerPoint, Publisher, Paylocity, KPA, American Fidelity, WebBen, and American Funds, |
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| Relationship Building: | Ability to maintain mutual interaction with fellow employees. Initiates conversation and has basic social skills. Builds and maintains relationships confidences with others. |
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| Customer Relations: | Requires exchanging routine, work-related information and requires normal courtesy and tact in dealing with others. Little or no contact, except for immediate associates and own supervisor/manager. |
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| Tools and Equipment: | Includes an intermediate level of use of office tools such as telephone, fax, copier, scanner and calculator. |
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| License/Certifications: | Valid California Drivers License preferred. |
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| Decision-Making Skills: | Work from detailed instructions and consult with others on unusual decisions but do not typically share responsibility for final decisions. |
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| Decision-Making impact: | Will be expected to exercise considerable independent judgment and discretion in determining objectives and approaches to assignments. Position is directly accountable for results and work will be only generally reviewed upon completion for adequacy. Incorrect decisions impact dealership policies and may have significant impact on Shelly Automotive Group over the long term. |
Minimum Results Required
- Remit 401K contributions following payroll reconciliation.
- Submit benefit and enrollment forms 2 weeks prior to eligibility and 2 weeks out to delete.
- 100% timely and accurate when producing payroll.
- Maintain a positive and welcoming relationship with both staff and clients at all time.
- Resolve employee concerns in a prompt and timely manner.
- Report to Business Managers of Bill Wright Toyota and North Bakersfield Toyota for all finalization of projects, policies, and issues.
Educational Requirements
The minimum educational requirement to successfully perform the duties required of this position is an associate degree or 2 years of formal training beyond high school.
Experience Requirements
The minimum experience requirement to successfully perform the duties required of this position is two to five years.
Physical/Weight Requirements
An employee in this position should be able to comfortably stand, walk, sit, bend, grasp, talk, hear, see and have regular attendance to perform their assigned work. They will also be required to be able to use hands and fingers. The employee must occasionally lift and/or move up to 10 pounds. Where requested and otherwise appropriate, reasonable accommodation will be provided in the absence of any of these abilities.
Work Environment
An employee in this position will be required to work in the following environments: standard office, equipment and machinery and outdoor weather conditions. The noise level will be moderate.